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CQF EXAM THREE Supervised Learning on Short-Term Asset Direction Solutions Guide Buy online
Purchase procedure for Procurement in Regions/ Branch Offices
and Head Office except for Works & EFS.
All our business activities involve purchases of various items & services from different vendors.
In order to ensure that we buy from a qualified source at competitive prices, this procedure is laid down. Continuous evaluation of the vendors for quality, reliability & cost effectiveness is the key issue addressed in this procedure.
The basic issues included in this procedure are as follows:
Selection & approval of vendors
Evaluation of offers & negotiations
Terms & Conditions of purchase
Vendor appraisal.
The procedure is applicable to all divisions except for Works and Engineering and Field Services (EFS) for whom separate procedures are laid down.
As a part of process improvements we have amended the procedure & list of amendments is enclosed.
This procedure comes into force with immediate effect.
Encl
Table of contents
PREAMBLE: 3
SELECTION & APPROVAL OF VENDORS: 3
Inclusion of New Vendors in Approved Vendor List. 3
ISO approved vendors. 3
Client/ Consultant/Preferred Vendors. 3
Dealers, Stockists and Traders. 3
Vendors of Foreign Origin. 3
Other Category of Vendors. 4
Dormant Vendors. 4
ENQUIRIES.. 4
EVALUATION OF OFFERS.. 4
NEGOTIATION.. 4
Terms & Conditions of Purchase: 5
PURCHASE ORDER.. 5
Placement of purchase order. 5
Amendments to PO.. 5
Methods of Purchase. 6
Order Acknowledgement: 6
Siemens Equipment: 6
Proprietary & Consumable items: 6
Processing by vendors: 7
Adjustments of Payables/ Receivables: 7
Liquidated Damages: 7
Penalty: 7
Warranty: 7
Deviation: 7
Post order contractual problems: 7
INSPECTION, APPROVAL AND PASSING OF BILLS: 7
RATE CONTRACTS.. 8
VENDOR RATING.. 8
PERFORMANCE AT SITE: 8
REASSESMENT AND/OR DELETION OF VENDOR: 9
BLACK LISTING: 9
BUSINESS CONSULTANTS AND / OR CONTRACTORS.. 9
SAFETY & ENVIRONMENTAL REQUIREMENTS.. 9
DEPENDENCY RISKS FOR OUTSOURCING.. 9
AnnexuresNo of Pages
Annexure I Vendor Information Form 3
Annexure IA Vendor Master Maintenance Form 3
Annexure II Essential category of Vendors for Evaluation 2
Annexure IIA Vendor Evaluation Report For Manufacturers 3
Annexure IIB Vendor Evaluation Report For Service Providers 3
Annexure IIC Vendor Evaluation Report For Civil Contractors 3
Annexure IID Vendor Evaluation Report For Engineering Services Providers 2
Annexure III Commercial Terms And Conditions For Purchase 1
Annexure IIIA Commercial Terms And Conditions For Service 2